Digital Solutions

Digitize your physical documents onto a USB with our Digital Scanning solution or upload them yourself using the InSight® application.

Bulk Document Scanning

Bulk Document Scanning with File Level Indexing

Digitize all your physical documents onto a secure encrypted USB drive that you can then upload to an existing document management system.

Details

  • Price Includes:
    • Boxes and box labels for document transportation
    • Standard Prep: File preparation (removal of paperclips, staples, etc.less than 1 fastener for every 5 pages), standard bond letter/legal paper, minor repair or mounting of small documents to carrier sheets (less than 1%).
    • Black and white high resolution file scanning
    • File level indexing for up to 3 index fields (identifiers like ID#s, names, etc.)
    • Separator sheets at file level
    • Quality control on each scan (ANSI Statistical Standard)
    • Files loaded to encrypted USB device
    • UPS delivery of encrypted USB device

    • Secure document shredding upon completion of scanning

    • Certificate of destruction for physical files

    • Box storage for 30 days after project completion 

    Customer Responsibility:
    • Transporting documents to a shipping center like UPS or FedEx for delivery to the designated Iron Mountain scanning center. (Note: Dropping off documents directly at the scanning center is discouraged and shipping fees are not included in the price of this offering.)
    • Inventory overages once received at a Iron Mountain scanning center
    • Heavy Prep fees (if applicable)
    • Monthly box storage exceeding 30 days after project completion

new price $1,000.00

Price is calculated based on file count, page count and number of index fields. Overages may apply.

By selecting this pickup frequency, the contract type has been updated to '{{contractType}}'.

Flex Box Scan

You fill the box, we scan the docs

  1. Select your box quantity: Tell us how many boxes of documents you need scanned. We'll send them right to your door.
  2. Fill 'em up: Pack your documents into the provided boxes. No sorting, no fuss.
  3. Choose your box return method:
    • Iron Mountain pickup: Schedule a convenient pickup from your location.
    • UPS drop off: Take the boxes to your nearest UPS store (or similar).

Details

  • What's Included:
    • Scanning Boxes: Specially designed boxes for secure document transport.
    • High-quality scanning: Your documents will be digitized in high resolution.
    • Secure USB drive: Receive your scanned files on an encrypted USB drive.
    • Optional Iron Mountain pickup: We can pick up the boxes from your location.
    • Document destruction: Your original documents will be securely shredded after scanning.
    • Certificate of destruction: COD to confirm that material has been securely destroyed.

new price $0.00

By selecting this pickup frequency, the contract type has been updated to '{{contractType}}'.

InSight Essential

Digitize & simplify your business

Iron Mountain’s document scanning and digital storage can help you transform your business. As an industry leader in digitization, storage, and automation, we’ll help you bridge the gap between physical and digital information.

Details

  • Features and Benefits
    • Digitize physical documents and centralize already digitized content and rich media, so you can access them anytime, anywhere.

    • Leverage Iron Mountain scanning experts, processes, and infrastructure.

    • Securely protect your information with encryption at rest and during transmission across a secure network with access restricted by encryption keys.

    • Ingest documents from other locations, such as other cloud repositories, and enterprise content management systems (ECMs).

    • Quickly search using text or index optical character recognition (OCR) technology.

  • new price $130.00

    By selecting this pickup frequency, the contract type has been updated to '{{contractType}}'.

    Information Governance

    Easy Pre-Built Retention Schedules

    Simplify records retention with Policy Center Essential

    Policy Center Essential Edition is a cost-effective, pre-built retention schedule, with retention legal requirements updated annually.

    Details

    • Cloud-based software service that offers a ready-made, view-only, record retention schedule.
    • Includes record classes and retention suggestions for common business functions.
    • Schedule options for the United States and Canada
    • Updated yearly.
    • Built on more than 25 years of experience building and maintaining retention schedules.
    • Not customizable

    new price $50.00
    billed monthly

    By selecting this pickup frequency, the contract type has been updated to '{{contractType}}'.

    Payment information

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    Order date
    July 16, 2024 (07-16-2024)
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    888-703-8127
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